Med Spa & Aesthetics Solutions

Book More Treatments While You Sleep

42% of med spa calls happen after hours. KaiCalls answers every inquiry, explains your treatments, and books appointments 24/7. Stop losing Botox appointments to voicemail.

24/7 Appointment Booking

Treatment Q&A

Zenoti & Vagaro Integration

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Plans start at $69.99/month • 7-day free trial • No setup fees

Calls Handled

Leads Processed

0minutes

Time Saved

Your Front Desk Is Your Bottleneck

Med spas lose thousands in revenue when the phone goes unanswered. Clients calling about Botox don't leave voicemails - they book with your competitor.

Common Challenges

What's Costing You Clients

✕Front desk juggling check-ins, calls, and treatments
✕Evening "I want Botox tomorrow" calls go to voicemail
✕Instagram DMs about pricing sit unanswered for hours
✕Clients book elsewhere while waiting for callbacks

With KaiCalls

What Changes

Every call answered instantly, 24/7/365
Kai books appointments directly into your calendar
Treatment questions answered accurately
Front desk focuses on in-person client experience

Try Kai Right Now

Click the microphone and pretend you're calling to book a Botox appointment or ask about treatments. Experience exactly how your clients will interact with Kai.

Med Spa Booking Demo

Click the microphone to start speaking

Or call to talk to Kai now

1 (417) 386-2898

Available 24/7

Live demo • Customizable for your treatment menu

Handles Every Type of Inquiry

Custom conversation flows for each service you offer

Injectables

Botox, fillers, and lip augmentation inquiries. Kai collects treatment history, areas of concern, and books consultations.

Body Contouring

CoolSculpting, Emsculpt, and similar treatments. Kai qualifies by target areas and timeline expectations.

Skin Treatments

Facials, chemical peels, laser treatments. Kai asks about skin concerns, sensitivities, and desired outcomes.

Consultations

General consultations for new patients. Kai captures goals, budget range, and schedules with the right provider.

The Numbers Don't Lie

Speed and availability directly impact your booking rate.

73%

of med spa calls are appointment inquiries

42%

of calls occur outside business hours

$500+

average first treatment value

3.2x

LTV of clients who book same-day

68%

of callers won't leave voicemail

Integrates With Your Spa Software

KaiCalls connects to your booking system for seamless scheduling.

Zenoti

Full spa management integration

Books appointments, creates client profiles, syncs to your schedule automatically

Vagaro

Appointment booking and client management

Real-time availability check and instant booking confirmation

Boulevard

Premium salon & spa software integration

Google Calendar

Direct calendar booking for providers

HubSpot

Marketing automation and lead nurturing

Mailchimp

Email follow-up sequences

View all 40+ integrations

Why Med Spas Choose KaiCalls

Instant Booking

Kai checks your real-time availability and books appointments on the spot. No callbacks needed. Clients get instant confirmation.

Real-time calendar sync
Automatic confirmation texts

Treatment Knowledge

Kai is trained on your specific treatments, pricing, and policies. Kai answers questions accurately and sets proper expectations.

Custom treatment menu
Pricing transparency options

After-Hours Coverage

Capture the 42% of calls that come outside business hours. Clients researching treatments at 9pm can book immediately.

24/7/365 availability
No overtime costs

Frequently Asked Questions

Common questions from med spas considering KaiCalls

Can Kai answer questions about specific treatments?

Yes. Kai is trained on your treatment menu, pricing, and FAQs. Kai can explain the difference between Botox and Dysport, describe what to expect during a HydraFacial, or explain your CoolSculpting process. You provide your treatment information during setup, and Kai uses it to answer client questions accurately. For complex medical questions, Kai appropriately defers to your providers.

How does appointment booking work?

KaiCalls integrates with your scheduling system (Zenoti, Vagaro, Boulevard, or Google Calendar). When a caller wants to book, Kai checks real-time availability, offers open slots, and confirms the appointment on the spot. Clients receive automatic confirmation texts. Your team sees new bookings appear in your system instantly without any manual entry.

What if someone calls about pricing?

You control how Kai handles pricing questions. Options include: sharing your full price list, providing price ranges, offering to send a menu via text, or scheduling a consultation for custom quotes. Most med spas prefer Kai to share general pricing to qualify serious buyers while booking consultations for custom treatment plans.

Can Kai handle existing client calls?

Yes. Kai can recognize returning clients, answer questions about upcoming appointments, help with rescheduling, and take messages for specific providers. For account-specific questions like membership balances, Kai can transfer to your team or schedule a callback during business hours.

How quickly can we get started?

Most med spas are live within 24-48 hours. Setup involves: connecting your calendar, uploading your treatment menu and pricing, customizing Kai's greeting, and forwarding your phone. We handle the technical setup and provide a test number so you can experience calls before going live.

Simple Pricing for Med Spas

Flat monthly rates. Book unlimited appointments.

Starter

$300/mo

500 minutes included

AI call answering 24/7
Appointment booking
SMS confirmations
Google Calendar sync

Start Trial

Growth

$600/mo

1,500 minutes included

Everything in Starter
Zenoti/Vagaro integration
Treatment menu training
Follow-up sequences

Start Trial

Premium

$1,000+/mo

4,000 minutes included

Everything in Growth
Multi-location support
Custom AI personality
Dedicated support

Contact Sales

Start Your 7-Day Free Trial

Get a real phone number and test KaiCalls with actual calls. Setup takes 2 minutes. 7-day free trial.

Questions? Call us at 1 (417) 386-2898